My own personal yarndex is in hard-copy format. It sits in A5-size ring binders, currently two of them. I can totally see the appeal of an online yarn database like Ravelry because you can access it from anywhere, but there are also things I love about my old-fashioned binders, one being that you can tape generous-sized yarn samples to each page, especially if you use heavy card.
The cards are filed by brand name - but they could be re-organised by weight or by fibre content, just as easily. I do one new card for each new yarn I add to the collection, even if it's just a single ball. If I have the same yarn in lots of colours, they all go on one page, as shown here. But if I have the same yarn in different weights, they get a page-per-weight.
Information appearing on each card is mostly taken from the ball band and typically includes:
- Brand name
- Fibre content
- Yardage & weight per ball
- Number of balls in the stash
- Colours in the stash: names & numbers
- Recommended needle size
- Recommended gauge
- Yarn weight (eg 4-ply, DK, aran)
- Hand wash / machine wash / dry clean only
- What project it's planned for, if any, & where to find the pattern
- If it's remnants, what I made with it
- Date the card was last amended
Here's my favourite thing about my A5-size, hard-copy yarndex: let's say I'm home one evening, completely exhausted and wondering what yarn I have that would suit some nice pattern I've just spotted. Instead of having to dig all through the stash, I can lie in bed with my little yarn directory and leaf through it to see what I have in nice colours and the correct weight. I don't have to sit at the computer to look at it, and the real yarn samples give me accurate information about colour and texture in a way that photos never can. Nice, huh?
Until next time, happy filing.